Personal Data for Hirers (the Representatives of organisations, clubs, etc, hiring the Hall), and for the Individual Members of the Association is held on computer.
This is in order to maintain subscription records; to be able to readily contact them to notify them of any changes or special events affecting the Hall’s availability, especially if short notice, or un-foreseen; to resolve any questions or issues arising from their hire or membership; to invite them to renew; and to notify them of events of interest, such as the Annual General Meeting, where applicable.
In the case of former Hirers/Members, data is kept for three years. This is in order to be able to maintain details in case of resumption, and/or to send reminders, and to be able to contact them in the event of any questions arising from their hire or membership.
Data sharing – The data is not shared – (but see below regarding ‘Test & Trace’)
COVID Test & Trace – during a pandemic or similar outbreak, attendance records may be required to be kept of those attending the Hall. These may also be held electronically, and contact details of those attending may need to be passed to the relevant authorities, as required by the prevailing guidance.
Enquiries – any enquiries about the Club GDPR policy should be referred to the RMH Secretary.